Tri-State Arts Association Bylaws
ARTICLE 1 - NAME
The name of this organization shall be the Tri-State Arts Association. Inc. hereinafter designated as the Association.
ARTICLE II – PURPOSE
The purpose of this Association shall be to: encourage and promote a public interest in and understanding of all schools of art: create and develop a closer relationship between art and the community: disseminate art information: further the art education of its members and others: secure and present prominent artists or other authorities on art for lectures, demonstrations, workshops, etc: assist the artist in finding markets for his work: and assist in the biennial presentation of a regional Tri-State Exhibition: do any or all other acts reasonably necessary to carry out the objects and purposes of this corporation.
This is an incorporated, non-profit organization. Commissions earned from sales, dues, and other incomes shall be the property of the association. This organization is organized exclusively for charitable and educational purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the Huntington Museum of Art.
ARTICLE III –MEMBERSHIP AND AWARDS
Artist membership shall apply to those doing 2 and 3 dimensional visual art which is original and creative. The categories of membership are: Associate Member (TSAA jury), Signature Member (TSAA jury), and Master Signature Member (TSAA Biennial juries and national juries).
Section 2 - Associate Members
Juried in with limited membership rights and responsibilities. These candidates exhibited potential/talent during the juried invitation, but they did not reach TSAA Signature Member standards. With a score of 75 to 79% (35 to 39 with 50 points possible), candidates shall receive a TSAA Associate Membership invitation.
Limitations and requirements: Associate Members are not eligible to exhibit at TSAA's Art-in-the-Park (AIP), serve on the TSAA Board, or serve on the jury committee. However, Associate Members must participate in two local shows and serve on a TSAA committee; otherwise, their Associate Members status shall be revoked on December 31 of the year that the Associate Member requirements were not met. Associate Members may jury once a year on the anniversary of their membership invitation to gain signature status.
Associate Members may use the following after his/her name: J. Doe, TSAA Associate Member on their promotional material.
Section 3 - Signature Member
Juried in with full membership rights and responsibilities. With a minimum score of 80% (40 points or above with 50 points possible), candidates shall receive a TSAA Signature Membership invitation.
Signature Members may use the following after his/her name: J. Doe, TSAA Signature Member on their promotional material.
Section 4 - Master Signature Member
Master Signature Members have successfully juried into 3 national shows and 3 TSAA biennial shows within uninterrupted membership period.
Nomination form: A Master Signature Member's form and documentation must be submitted to the TSAA President for consideration by the Board. The TSAA Master Signature Membership status can only be conferred by the TSAA Board. Examples of documentation are: newspaper releases, art show programs, advertising in national art show magazines, TSAA newsletters, etc. Documentation is used for validation of nominee's accomplishments.
Timeline: Deadline, December 31 of each year. The Master Signature Member's Award shall be presented at a general meeting of the President's choosing.
Master Signature Members may use the following after his/her name: J. Doe, TSAA Master Signature Member on their promotional material.
Section 5 - TSAA Community Service Award
Members with exemplary service to TSAA's purpose as described in Article II and to active membership on committees as described in Article VIII.
Other examples of community service are: organizing and/or participating in a sketch group, Plein Air Group, etc.; developing art demonstration for the public schools; guest speaker at TSAA general meetings and other associations and clubs throughout the community; grant writer. The opportunities for service are endless.
Nominees must have a minimum of 10 years of uninterrupted membership and community service in the association to be eligible for this award.
Section 6 - Lifelong Achievement Award
Once a member has achieved Master Signature status and earned TSAA's Community Service Award, the member is eligible for the lifelong Achievement Award.
The Board President shall cause nomination forms for the Community Service Award, the Master Signature Member's Award, and the Lifelong Achievement Award to be readily available to the membership. Nomination forms shall be completed only by TSAA Signature and Master Signature Members. Examples of dissemination are: accessible at general meetings, printable from TSAA Web, and email upon request. All nomination forms shall be returned to the President for TSAA Board consideration.
The Membership year runs from June 30 of the current year to June 30 of the following year.
Members will retain their membership as long as they remain dues paid members in good standing.
Dues for the coming year will be payable by June 30 of the current year. Dues are considered late if paid after June 30. The member will retain good standing if the late dues are paid by June 30 of the following year. Members not paid up to date by June 30 of the following year will lose their good standing and membership. Loss of membership will require re-jurying.
ARTICLE IV - DUES
The annual dues shall be paid by June 30 of the current year. If not paid by June 30, a late fee of $5 will be applied for late payment. Non-payment as defined in Article III section 7 will result in loss of membership. The dues may be adjusted, as proposed by the Board, at any general meeting by a majority vote of members present. The president will be exempt from Dues.
ARTICLE V - OFFICERS
There shall be 5 officers of the Association: President, First Vice President, Second Vice President, Recording and Corresponding Secretary, and Treasurer.
Officers shall be elected by the ballot at the April meeting for a term of two years. They shall be elected from the members of the board of Directors. In even numbered years the offices President, First Vice President and Treasurer shall expire. In off numbered years the offices of Second Vice President, Recording and Corresponding Secretary shall expire.
Section 3 - Duties of Officers
President shall preside at Board and general meetings, appoint committee chairpersons, serve as ex-officio member of said committees, and decide all questions of order that may arise.
First Vice President shall preside at all meetings and assume the duties of the president in his/her absence; be Chairperson of the Program Committee and select its members, and be Chairperson of Finance Committee.
Second Vice President shall assume the duties of the President or First Vice President in their absence; be Chairperson of the Exhibitions Committee and select its members.
Recording and Corresponding Secretary shall record and keep in his/her custody the proceedings of each general and board meeting of the association. The secretary shall have the minutes of both the general and board meetings as well as a copy of the bylaws at all general and board meetings. The secretary shall keep a current record of the names and addresses of all members and carry on all correspondence authorized by the President of the Board of Directors.
Treasurer shall collect and have custody of all dues, assessments, commissions and other monies; disburse money by checks signed by the Treasurer and countersigned by the President for budgeted items or bills duly authorized by the Board of Directors; keep books in good order and open for inspection upon order of the Board; distribute membership cards upon payment of dues; submit the books for audit at the end of the fiscal year, July 1 - June 30th, or upon order of the Board of Directors.
ARTICLE VI - BOARD OF DIRECTORS
Board of Directors, also designed as the Board, shall be composed of 15 members elected from the Association for rotating terms of three years.
At the general April meeting, the members of the association shall elect five directors for a term of 3 years who shall take office at the June meeting.
Vacancies shall be filled by appointment by the board to last until the next installation of Board members when the membership shall elect a Director of the unexpired term.
Board of Directors' meetings should be held bimonthly (January, March, May, July, September, and November) or at the call of the President.
A quorum shall consist of seven (7) Directors.
Written resignations shall be submitted to the President.
Retiring Board members shall serve as the nominating committee.
ARTICLE VII - GENERAL MEETINGS
General meetings of the Association shall be held bimonthly: February, April, June, August, October, and December. All members shall be notified of the time and meeting place designated by the Board.
Special meetings may be called by the President and all Board members shall be notified of such special meetings.
ARTICLE VIII - COMMITTEES
Standing Committees of the Association shall be: Exhibitions, Finance, Hospitality, Liaison, Membership, Newsletter, Program, Publicity, Scrapbook, Art-in-the-Park and telephone. Some committees like liaison, program, scrapbook, and telephone are stood up or down based on current need and the availability of volunteers.
Art-in-the-Park shall be composed of at least six members. This committee shall work with the publicity committee as well as the Board to implement the biannual Spring and Fall event.
Exhibitions Committee shall plan and conduct a biennial Tri-State Arts Exhibition with the approval of the Board. Also, the Exhibitions Committee is responsible for other community exhibits and showings by way of Board approval.
Finance Committee shall have at least 3and not more than 5 members, including the First Vice President and Treasurer. It shall prepare the annual budget and arrange for the auditing of the Treasurer's books.
Hospitality Committee shall coordinate festivities and food for general meetings and special functions such as Holiday Parties, picnics, and Biennial Exhibitions at the Huntington Museum of Art.
Membership committee shall be composed of 6 members with 1 known chairperson and 5 unknown members. The membership committee shall mail application forms for Signature Membership, hold juries twice a year in the months of March and October for art critiques of applicant's work as described in Article III, extend invitations to successful candidates for TSAA Signature and Associate membership with information about dues, and notify unsuccessful candidates. Successful candidates for TSAA Associate Membership must have the Limitations and Requirements of the Associate membership included in their invitation.
Nominating Committee shall be composed of the retiring Board members. The Nominating committee shall present to the membership at the April meeting a slate of nominees with the consent of the nominees for election to the Board.
Publicity Committee shall seek venues to advertise TSAA events and maintain a working relationship with local media.
ARTICLE IX - PARLIAMENTARY AUTHORITY
All current members will have voting rights. The rules contained in Robert's Rules of Order, Revised, shall govern this Association in all cases wherein they do not conflict with the bylaws.
ARTICLE X -AMENDMENTS
The bylaws may be amended at any general meeting by a majority of those present and voting.
Amendments of these bylaws shall take effect at the close of the meeting at which they were adopted.
Revised, General Meeting, October 9, 2014